OH&S Incident Report Template

Overview

Prompt and accurate reporting of incidents is crucial for preventing recurrence. This Incident Report Template helps you capture all necessary information to investigate incidents effectively and meet the requirements of ISO 45001 Clause 10.2.

Sections Included

1. Incident Details: Date, time, location, and type of incident (Injury, Property Damage, Near Miss, Environmental).
2. Person(s) Involved: Details of injured parties or witnesses.
3. Description of Event: A clear narrative of what happened, including photos or diagrams if available.
4. Immediate Actions Taken: First aid provided, area secured, equipment shut down.
5. Root Cause Analysis: A section to guide the investigation using “5 Whys” or similar techniques to find the underlying cause.
6. Corrective Actions: What will be done to prevent this from happening again? Who is responsible? When will it be done?
7. Review and Sign-off: Verification that actions have been completed and are effective.

How to Use

1. Make it Accessible: Ensure this form (or a digital version) is readily available to all workers.
2. Train: Train staff on how to complete the form and the importance of reporting everything, including near misses.
3. Investigate: Use the completed form as the basis for your investigation. Don’t just file it away.
4. Analyze: Review incident trends periodically to identify systemic issues.

Why Reporting Matters

• Legal Compliance: Many jurisdictions require reporting of serious accidents.
• Prevention: “Near misses” are free lessons. Investigating them prevents future injuries.
• Culture: Encouraging reporting builds a culture of openness and safety.